Course of Study School Summer School

The Course of Study School Summer program meets during the month of July on campus at Emory University each year and students have the opportunity to completed two classes per-session. Students will complete a morning class, have worship and a break, and then complete an afternoon course. While Summer School is a requirement for Full-Time Local Pastors (FTLP), Part-Time Local Pastors (PTLP) are encouraged to attend as well. By completing both sessions and taking four classes a FTLP will meet their yearly Book of Discipline requirements, while a PTLP can meet their requirement by attending one session and completing two courses.

Summer School students have the opportunity to stay on campus in the graduate residential complex located on the Clairmont Campus. The residential complex is fully accessible and students who indicate accessibility needs will be appropriately. Students can sign up for shared housing, private housing, or family housing and in addition students will have access to the Student Activity and Academic Center, which includes the fitness and aquatic centers. Students can register their families or guests directly with the SAAC for an additional fee. The residential complex consists two bedroom apartments for the shared housing and each student has their own bedroom and bathroom.  There is a shared living area that includes a fully equipped kitchen but students do have to bring their own cook and eating ware.  Each apartment has a washer and dryer unit located within the apartment, and all bedrooms have a full-size bed, desk and dresser. Everyone has access to the campus shuttle system, and will want to utilize it for transportation from the residential area to the classroom areas. Students can also enjoy a pleasant walk through the Lullwater Park area instead of riding the shuttles. In addition, special accommodations can be made for those with health conditions or accessibility issues for transportation to and from class.

While completing your academic work is a priority we invite students to participate in our daily worship services. Many of our graduating students preach for these services, coordinate aspects of the services, share musical gifts, or serve as the liturgist for the day. We celebrate our graduating students with a worship service on the last Friday of summer school, and all students, faculty, family, church members, and other guests are invited to attend. 

The following polices and procedures are for Summer School only, however there are other polices and procedures that apply equally to all our programs that you will want to review.  Those can be found on the Policies and Procedures webpage. 

Registration Policy

Complete the summer registration form, including the course and housing option sections, then secure the signatures of your District Superintendent and the Board of Ordained Ministry Local Pastor Registrar for your Annual Conference. Both the signatures of the DS and LPR plus your signature on the form are necessary and required for registration and financial assistance. Mail your completed registration form (with the signatures) and payment to the Course of Study Office, no later than March 31st. You will officially be enrolled in COS when the registration paperwork and the appropriate fees ($150 for one session and $300 for two sessions) have been submitted and processed by the COS Office. The registration deadline is March 31st each year for Summer School, however, you can register after the deadline but the fees are $200 for one session and $400 for both sessions. If you select family or private housing you will need to pay those fees at summer check-in, in addition to any course fees that were not paid by the conference scholarship funding. Please be aware that no matter when you register for summer school your precourse work is due by May 1st to avoid a letter grade deduction, and no precourse work is accepted after June 20th. Student who have not submitted precourse work for a class will be drop from that class on June 21st.  

Cancellation Policy

In the event that you cannot attend classes as planned, you must contact the Course of Study School office at least 5 business days before session begins for which you are registered. The registration fee is non-refundable and non-transferable. No credit hours will be earned for cancelled classes. Students must attend the entire 20 hours of each course to complete the course and be eligible to receive credit. Annual conferences will be charged the entire course fee for any student who begins a course, even if they do not complete the course. Annual conferences will not be charged for students who register and cancel prior to the start of Summer School.

Attendance Policy

Each student is expected to attend every class session. All absences require an emailed excuse the COS Office and the faculty member. Students are responsible for the materials covered and make up work may be assigned at the discretion of the instructor. Unexcused absences may lead to loss of credit or dismissal from the school. A student who misses more than twenty (20%) percent of the classroom work shall not receive a grade for that class.

Precourse Policy

In fairness to all students, the following policy will apply equally to all Summer Precourse assignments and students: 

  • All precourse work must be submitted to the Course of Study Office via email no later than May 1st.
  • Late work will be accepted only until June 20th, but there will be the following penalties:
    • Assignments received between May 2nd and June 1st will receive a one letter grade deduction
    • Assignments received between June 2nd and June 20th will receive two letter grade deductions
  • No precourse assignments will be accepted after June 20th for students attending either Session A or B. Students will not be able to check-in if precourse assignments were not submitted by June 20th deadline. Students will be dropped from any course for which assignments have not been received. For students attending ONLY Session B, again no precourse materials will be accepted after June 20th.
  • In cases where the student has registered late the same precourse policy applies.

Directions to Email Precourse Assignments

Please read all the directions below before emailing your assignments to the COS Office, any emails received that do not follow the directions below will not be accepted. You will receive an email confirmation of receipt and if your email is not submitted correctly an email indicating you will need to resend your assignments.

  1. Email only, do not email instructors precourse assignments.
  2. Email must be received no later than 11:59pm on the deadline of May 1st.
    • Please note that the cut off time is EASTERN STANDARD TIME zone, so email your assignments accordingly.
    • Any precourse work received after May 1st at 11:59pm will be subject to a late penalty.
      • Precourse work received between May 2 – June 1 is 1 letter grade deduction.
      • Precourse work received between June 2 – June 20 is 2 letter grade deductions.
      • You will be drop from any course for which precourse work has not been received after June 20th. No precourse work will be accepted at check-in.
  3. The course number and the phrase “precourse work” should be the subject of your email:  Example - Precourse Work 113
    • You will need to send a separate email for each course you are registered to attend.
  4. Precourse work must be sent as an attached document and not in the body of the email.
    • Any version of Microsoft Word will be accepted; PDF and Mac-Pages documents will not be accepted.
    • All assignments for each course must be in one document, multiple documents are not acceptable. You should send only one attachment with all course assignments.
  5. Your FULL name, phone number and email, should all be clearly included at the beginning of your email. See Example.
  6. Plagiarism Policy and Plagiarism Defined
    • The plagiarism Policy and Defined paragraphs below must be included in the body of your email (both are below), not within your precourse work. The inclusion of the policy and definition in the body of the email, verifies that you agree to it and your email will represent your signature (which is a requirement). If the email does not include the plagiarism policy and definition it will not be accepted. Your email, with the plagiarism policy and definition will be printed and used as the cover sheet for your precourse assignments, because it has the verification of date and time received, and your agreement to the plagiarism policy and definition.
    • Plagiarism Policy - I have read the plagiarism definition below and verify that this assignment represents my own work, except where credit is given.
    • Plagiarism Defined: “You plagiarize when, intentionally or not, you use someone else’s words or ideas but fail to credit that person, leading your readers to think that those words are yours. In all fields, you plagiarize when you use a source’s words or ideas without citing that source. In most fields, you plagiarize even when you do credit the source but use its exact words without using quotation marks or block indentation” (201-202). Booth, Wayne C. Booth, Gregory G. Colomb, and Joseph M. Williams. The Craft of Research, Second Edition. Chicago, IL: University of Chicago Press, 2003.
  7. If you do not follow the procedure your precourse work WILL NOT BE ACCEPTED!